Main contract
Event planning / production agreement
Date lock, scope of services, payment schedule, cancellation tiers, force majeure, overtime, and vendor coordination terms.
Event planners, producers, and venue operators — date locks, cancellation tiers, force majeure terms, vendor agreements, and guest-artist arrangements. Free.
Free. No registration. No card. No catch.
What makes event contracts different
An event contract is fundamentally different from an ongoing services agreement. The date is irreplaceable. The deposit is non-negotiable because you're turning away other bookings. And force majeure — weather, government restrictions, venue issues — needs to be defined precisely so everyone knows what happens when the event can't proceed.
Date lock and non-refundable deposit. Tiered cancellation fees by days-before-event. Force majeure definition (weather, government, venue damage, pandemic). Postponement vs. cancellation distinction. Overtime and over-capacity charges. Vendor coordination responsibility. Guest-artist and performer terms.
Wedding planning, corporate event production, venue rental, concert and live event production, conference planning, and trade show coordination.
BizDraft asks about event type, your role (planner, producer, venue), deposit structure, cancellation tier thresholds, force majeure definition, and whether you're coordinating sub-vendors or performers.
The event stack
Generate per event type. Every booking is locked with a signed contract and deposit.
Main contract
Date lock, scope of services, payment schedule, cancellation tiers, force majeure, overtime, and vendor coordination terms.
Venue
Exclusive use of venue for a defined period. Rental fee, setup/teardown time, capacity, damage deposit, catering exclusivity, and cancellation fee.
Performers
Performer fee, technical requirements (rider), set length, sound check time, cancellation fee, and force majeure clause for performer-side disruptions.
Vendors
For caterers, AV providers, florists, and other sub-vendors. Scope, delivery timeline, setup requirements, insurance, and cancellation terms.
Corporate
Corporate client event production. Detailed scope, approval process for major decisions, budget management authority, and post-event reporting.
Common deal types
Wedding
Full-service wedding coordination. Date lock, non-refundable deposit, tiered cancellation, vendor coordination scope, and force majeure covering postponement rights.
Corporate
Company meeting, product launch, or conference. Fixed management fee, budget administration authority, milestone approvals, cancellation by client or force majeure.
Live event
Ticketed live event. Production agreement with performer riders, venue terms, ticketing revenue split, and cancellation fee covering production sunk costs.
Venue
Rental of space for client's event. Venue agreement with exclusive use period, damage deposit, catering exclusivity, overtime rate, and cancellation tiers.
Day-of
Client plans the event; you manage day-of execution. Scope limited to day-of services, flat fee, vendor handoff requirements, and liability for execution (not planning) errors.
The event risk map
Client cancels six weeks out. You've turned away other bookings, committed vendors, and spent hours on planning. Fix: tiered cancellation fee schedule — the closer to the event, the higher the percentage of the total fee retained.
Unexpected event prevents the day from happening. Fix: explicit force majeure clause defining what qualifies (weather, government order, venue damage, pandemic), and whether it triggers postponement rights or a refund.
"Can you also coordinate the rehearsal dinner and post-event brunch?" Fix: scope definition in the agreement plus a change-order process for events, services, or venues added after signing.
A sub-vendor no-shows on the day. Client holds you responsible. Fix: vendor coordination clause defining your role as coordinator, not guarantor — you're responsible for selecting qualified vendors, not for their performance.
Event runs two hours over the planned end time. Fix: overtime rate clause defining the per-hour charge for time beyond the contracted event end, billed to client at a defined rate.
Your flow with BizDraft
Wedding, corporate, live event, venue — BizDraft shapes the contract around your role and the event.
Date, deposit, cancellation tiers, force majeure scope, vendor coordination role, overtime rate.
Adjust cancellation schedule, force majeure definition, or scope terms inline before downloading.
Word or PDF. E-sign and collect deposit before the date is blocked on your calendar. Done in five minutes.
Free. Built for how event production work actually runs.
Draft your agreement